UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant x | |
Filed by a Party other than the Registrant o | |
Check the appropriate box: |
o Preliminary Proxy Statement | |
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |
x Definitive Proxy Statement | |
o Definitive Additional Materials | |
o Soliciting Material Pursuant to §240.14a-12 |
VISTACARE, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
x No fee required. | |
o Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
1) Title of each class of securities to which transaction applies: |
2) Aggregate number of securities to which transaction applies: |
3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined): |
4) Proposed maximum aggregate value of transaction: |
5) Total fee paid: |
o Fee paid previously with preliminary materials. |
o Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
1) Amount Previously Paid: |
2) Form, Schedule or Registration Statement No.: |
3) Filing Party: |
4) Date Filed: |
SEC 1913 (02-02) | Persons who potentially are to respond to the collection of information contained in this form are not required to respond unless the form displays a currently valid OMB control number. |
Dear Stockholder:
We cordially invite you to attend our 2003 Annual Meeting of Stockholders, to be held on Friday, May 23, 2003 at the Doubletree Paradise Valley Resort, 5401 North Scottsdale Road, Scottsdale, Arizona, commencing at 10:00 a.m., Mountain Time. We look forward to greeting those of you who are able to attend.
Our 2003 Annual Report is enclosed. Please read it carefully. Also enclosed is our notice of the annual meeting, proxy statement and proxy card.
At the annual meeting, we will be asking you to vote for two Class I directors and to ratify the selection of our independent auditors, as described more fully in the enclosed proxy statement. For the reasons set forth in the proxy statement, our board of directors recommends that you vote FOR each of the items described above.
Whether or not you plan to attend the annual meeting, it is important that your shares be represented and voted. Accordingly, please read the enclosed material and mark, date, sign and return the enclosed proxy card at your earliest convenience. If you attend the annual meeting, you may revoke your proxy by requesting the right to vote in person.
Sincerely, | |
/s/ BARRY M. SMITH | |
BARRY M. SMITH | |
Chairman of the Board of Directors |
April 18, 2003
VISTACARE, INC.
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
The 2003 Annual Meeting of Stockholders of VistaCare, Inc. will be held at 10:00 a.m., Mountain Time, on Friday, May 23, 2003 at the Doubletree Paradise Valley Resort, 5401 North Scottsdale Road, Scottsdale, Arizona. The annual meeting is being held for the following purposes:
1. To re-elect two Class I directors for three-year terms; | |
2. To ratify the selection of Ernst & Young LLP as our independent auditors for the year ending December 31, 2003; and | |
3. To transact such other business as may properly come before the annual meeting. |
Stockholders of record at the close of business on March 26, 2003, the record date for the annual meeting, are entitled to receive notice of and to vote at the annual meeting.
The enclosed proxy card, proxy statement and our 2002 Annual Report are being sent to you along with this notice.
By order of the Board of Directors, | |
/s/ STEPHEN LEWIS | |
STEPHEN LEWIS | |
Secretary |
April 18, 2003
VISTACARE, INC.
INFORMATION ABOUT SOLICITATION AND VOTING
General
This proxy statement is provided in connection with the solicitation of proxies by the board of directors of VistaCare, Inc. for the 2003 Annual Meeting of Stockholders to be held at 10:00 a.m., Mountain Time, on Friday, May 23, 2003, at the Doubletree Paradise Valley Resort, 5401 North Scottsdale Road, Scottsdale, Arizona, and at any adjournment or postponement of the annual meeting. Our principal executive offices are currently located at 8125 North Hayden Road, Suite 300, Scottsdale, Arizona 85258. In May 2003, we will re-locate our principal executive offices to 4800 North Scottsdale Road, Suite 5000, Scottsdale, Arizona 85251
This proxy statement and the accompanying proxy card are expected to be mailed on or about April 18, 2003 to all stockholders entitled to vote at the annual meeting.
Our board of directors is soliciting proxies for the following purposes: (i) to re-elect two Class I directors, comprising the class of directors to be elected for the term expiring in 2006; and (ii) to ratify the selection of Ernst & Young LLP as our independent auditors for the year ending December 31, 2003.
Stockholders Entitled to Vote
At the close of business on March 26, 2003, the record date for the annual meeting, there were outstanding and entitled to vote 15,545,939 shares of our Class A Common Stock, $0.01 par value per share, which we refer to in this proxy statement as our common stock. Only stockholders of record at the close of business on March 26, 2003 are entitled to vote at the annual meeting. Each outstanding share of our common stock is entitled to one vote on each matter to be voted upon at the annual meeting.
Quorum and Voting
The representation, in person or by proxy, of at least a majority of the outstanding shares of our common stock entitled to vote at the annual meeting is necessary to establish a quorum. All votes will be tabulated by the inspector of elections appointed for the annual meeting, who will separately tabulate affirmative and negative votes, abstentions and broker non-votes. Broker non-votes occur when a nominee, such as a financial institution, returns a proxy, but does not have the authorization or voting instructions from the beneficial owner to vote the owners shares on a particular proposal. Abstentions and broker non-votes will be counted for the purpose of determining if a quorum is present. Abstentions will be counted towards the tabulations of votes cast on matters presented at the annual meeting and will have the same effect as negative votes (other than the election of directors), whereas broker non-votes will not be counted for purposes of determining whether a matter has been approved.
The election of directors requires the affirmative vote of a plurality of the shares of common stock present or represented by proxy at the annual meeting. Accordingly, abstentions and broker non-votes have no effect on the election of a particular director. Approval of other matters requires the affirmative vote of a majority of the shares of common stock present or represented by proxy at the annual meeting.
Shares represented by proxy will be voted in accordance with your instructions. If your proxy card is signed and returned without specifying choices, your shares will be voted for the nominees for director, for the other proposals, and as the individuals named as proxy holders on the proxy card deem advisable on all other matters that may properly come before the annual meeting.
If you return your proxy card you may revoke it at any time before your shares are voted at the annual meeting by written notice to the Secretary of VistaCare received prior to the annual meeting, by executing and returning a later-dated proxy or by voting by ballot at the annual meeting.
PROPOSAL 1 ELECTION OF DIRECTORS
General
Two Class I directors are to be re-elected at the annual meeting to serve three-year terms expiring at the 2006 Annual Meeting of Stockholders and until their successors have been elected and duly qualified. Unless instructed otherwise, the proxy holders will vote the proxies received by them for our nominees: David A. Freeman and Barry M. Smith. In the event that those nominees are unable or decline to serve as directors at the time of the annual meeting, the proxies will be voted for any nominee who shall be designated by the present board of directors to fill the vacancy (unless another nominee is indicated in any particular proxy). Messrs. Freeman and Smith have consented to serve as directors, and our board of directors has no reason to believe that they will be unavailable for service.
The board of directors recommends a vote FOR the proposed nominees.
Composition of the Board
Our Certificate of Incorporation provides that directors shall be divided into three classes and that each director shall serve for a term of three years and until his or her successor is elected and qualified or until his or her earlier resignation, death, or removal. One class of directors is elected at each annual meeting for a three-year term.
The Class II directors (whose terms expire in 2004) are Perry G. Fine, M.D. and William J. McBride. The Class III directors (whose terms expire in 2005) are Ronald A. Matricaria, Pete A. Klisares and Richard R. Slager. There are no family relationships between any of our directors or executive officers.
The following sets forth the names of and certain information about the persons nominated as directors and the directors whose terms do not expire at the annual meeting. Information regarding their beneficial ownership of shares of our common stock is reported in the section of this proxy statement entitled Security Ownership of Certain Beneficial Owners, Directors and Management.
Nominees for Class I Director
David A. Freeman, 41, has served as a member of our board of directors since July 2001. In October 1995, Mr. Freeman co-founded Ferrer Freeman & Co., LLC, a private equity firm that invests exclusively in healthcare companies. Since October 1995, he has served as a Member of the General Partner of Ferrer Freeman & Co. From January 1994 until August 1995, Mr. Freeman served as Managing Director of J.P. Morgan & Co. Incorporated, where he worked in Global Health Care Investment Banking and had substantial responsibility for J.P. Morgans Private Equity Investment activity in health care. Mr. Freeman serves on the board of directors of National Surgical Hospitals, Inc., a surgical hospital company that partners with local physicians to develop freestanding hospitals, Provider HealthNet Services, Inc., a provider of information technology, medical records and other business process outsourcing services for the healthcare industry, and Webmedx, Inc., a provider of software and services for the production and distribution of clinical reports. Mr. Freeman also serves on the finance committee of Waveny Care Center.
Barry M. Smith, 49, co-founded VistaCare in July 1995. In January 1996, Mr. Smith was appointed to serve as our President, Chief Executive Officer and as the Chairman of our board of directors. In May 2001, Mr. Smith resigned as our President and Chief Executive officer and is less involved in our operations on a day-to-day basis, but remains the Chairman of our board of directors. From June 1990 until January 1996, he served as Chief Executive Officer and Chairman of the board of directors of ValueRx, Inc. a pharmacy benefits manager. He was Vice President of Operations for PCS Health Systems Inc., a prescription benefit management company, from May 1988 to June 1990. From July 1981 until May 1988, Mr. Smith served in a
2
Directors Whose Terms Expire at the 2004 Annual Meeting (Class II Directors)
Perry G. Fine, M.D., 50, has served as our National Medical Director since June 1996 and as a member of our board of directors since September 2001. Dr. Fine is currently a Professor of Anesthesiology in the School of Medicine at the University of Utah, a post he has held since July 1985. Dr. Fine has extensive clinical, educational, research and public policy experience dating back to the inception of the Medicare hospice benefit. He is a founding member of the American Academy of Hospice and Palliative Medicine. Dr. Fine serves on the board of directors of the Partnership for Caring, the vanguard advocacy organization to improve end-of-life care, and he is Chairman of the ethics committee for the National Hospice and Palliative Care Organization.
William J. McBride, 58, has been one of our directors since 1995. Between 1993 and the time of his retirement in 1995, Mr. McBride served as President, Chief Operating Officer and a director of Value Health, Inc., a provider of specialty managed healthcare benefit programs and healthcare information services. Between 1987 and 1993, Mr. McBride served as Chief Financial Officer of Value Health, Inc. Mr. McBride currently serves on the board of directors of AMERIGROUP Corporation, a managed healthcare company focused on providing healthcare services to people eligible to receive Medicaid, Childrens Health Insurance Program and Family Care benefits, and on the boards of directors of several privately held companies.
Directors whose terms expire at the 2005 Annual Meeting (Class III Directors)
Pete A. Klisares, 67, has served as a member of our board of directors since November 2001. Since November 1999, Mr. Klisares has been a principal owner and manager of MiGG Capital Investment Company, a private capital investment fund, and a business consultant. From August 1997 until June 1999, he served as President and Chief Operating Officer of Karrington Health, Inc., an assisted living provider. From November 1991 until August 1997, Mr. Klisares was an Executive Vice President of Worthington Industries, Inc., a steel processing and specialty steel product manufacturer. From August 1960 until May 1991, he was employed by AT&T Corp., where he retired as a Vice President of Manufacturing. Mr. Klisares currently serves on the board of directors of Huntington National Bank, Dominion Homes, Inc., a homebuilder, Sunrise Assisted Living, Inc., an assisted living provider, and MPW Industrial Services Group, Inc., a provider of industrial cleaning and related facilities support services.
Ronald A. Matricaria, 60, has served as a member of our board of directors since August 2002. From April 1993 to December 2002, Mr. Matricaria served, at various times, as the Chairman, Chief Executive Officer and President of St. Jude Medical, Inc., a developer, manufacturer and distributor of cardiovascular medical devices. He retired from the St. Jude board in December 2002. Mr. Matricaria currently serves as the non-executive Chairman of the board of directors of Haemonetics Corporation, a manufacturer and global marketer of automated blood processing systems. He is also a director of Cyberonics, Inc., Cardiodynamics International Corporation, and Endocare, Inc., all medical device companies.
Richard R. Slager, 48, has served as our President and Chief Executive Officer and as a member of our board of directors since May 2001. From June 1999 until May 2001, he was Chairman of the board of directors and Chief Executive Officer of SilverAge LLC, an online monitoring and interactive technical company for seniors. In May 1989, Mr. Slager founded Karrington Health, Inc., an assisted living provider, and he served as Chairman of the board of directors and Chief Executive Officer of Karrington Health, Inc. until June 1999.
Meetings of the Board of Directors and Committees
Our board of directors held 4 meetings during 2002, and each director attended at least 75% of all meetings of the board of directors and any committee on which he served. Mr. Matricaria joined the board of
3
Our board of directors has established a compensation committee, an audit committee and a corporate governance committee. Our compensation committee, comprised of Messrs. Freeman, Klisares and Matricaria, establishes the salaries and incentive compensation of our executive officers and administers our stock plans. Our audit committee is comprised of Messrs. Klisares, Matricaria and McBride, each of whom is an independent director within the meaning of Rule 4200(a)(15) of the National Association of Securities Dealers Marketplace Rules. Our audit committee reviews the results and scope of audits and other services provided by our independent auditors and reviews our system of internal accounting and financial controls. Our audit committee also reviews such other matters with respect to our accounting, auditing and financial reporting practices and procedures as it may find appropriate or may be brought to its attention. Our board of directors has adopted a written charter for the audit committee, a copy of which can be found as Annex A to this proxy statement. Our corporate governance committee, comprised of Messrs. Freeman, Klisares and McBride, provides oversight and recommendations to our board of directors and its committees regarding:
| the size, composition and functioning of the board of directors and its committees; | |
| evaluation of director nominees; | |
| compensation and benefits of directors; and | |
| other matters of corporate governance. |
During 2002, our compensation committee met 4 times and, our audit committee met 4 times. Our corporate governance committee was established in 2002 and will begin to hold regular meetings in 2003. We do not have a nominating committee of the board of directors. In the past, our board of directors has undertaken all nominating functions. In the future our corporate governance committee will undertake all nominating functions.
Compensation of Directors
Our non-employee directors are reimbursed for their reasonable out-of-pocket expenses incurred in attending meetings of our board of directors. In addition, each non-employee director receives a $20,000 annual retainer and $1,500 per board meeting and $750 per board conference call attended. Each non-employee director who serves on a board committee receives $750 per committee meeting and $375 per committee conference call attended. Each non-employee director who serves as the chairman of a board committee receives an additional $500 per committee meeting and $125 per committee conference call attended. In August 2002, Ronald A. Matricaria, one of our non-employee directors, was granted an option to purchase 40,000 shares of our common stock at $12.50 per share under our 1998 Stock Option Plan. In November 2002, each of our non-employee directors was granted an option to purchase the number of shares of our common stock set forth opposite such directors name in the table below at $12.50 per share under our 1998 Stock Option Plan:
Name | Number of Shares | |||
David A. Freeman
|
50,000 | |||
Pete A. Klisares
|
10,000 | |||
Ronald A. Matricaria
|
10,000 | |||
William J. McBride
|
10,000 |
Non-employee directors are entitled to participate in our 2002 Non-Employee Director Stock Option Plan, or our director plan. Our director plan, which became effective upon the closing of our initial public offering in December 2002, authorizes the grant of options to purchase up to 300,000 shares of common stock to our non-employee directors. Under the director plan, each non-employee is granted a stock option to purchase 20,000 shares of common stock on the date he or she is first elected to our board of directors. In addition, on November 11 of each year beginning in 2003, each non-employee director will be granted an
4
Equity Compensation Plans
The following table sets forth information as of December 31, 2002 about our common stock that may be issued upon the exercise of options and rights under our equity compensation plans.
Number of | ||||||||||||
Securities | ||||||||||||
Number of | Weighted- | Remaining Available | ||||||||||
Securities to be | Average Exercise | for Future Issuance | ||||||||||
Issued Upon | Price of | Under Equity | ||||||||||
Exercise of | Outstanding | Compensation Plans | ||||||||||
Outstanding | Options, | (excluding | ||||||||||
Options, Warrants | Warrants and | securities reflected | ||||||||||
Plans(1) | and Rights | Rights | in first column) | |||||||||
1998 Stock Option Plan
|
2,050,720 | $ | 6.19 | 1,071,960 | ||||||||
2002 Non-Employee Director Stock Option Plan(2)
|
| | 300,000 | |||||||||
2002 Employee Stock Purchase Plan(2)
|
| | 200,000 | |||||||||
Total:
|
2,050,720 | $ | 6.19 | 1,571,960 |
(1) | Each plan has been approved by our stockholders. |
(2) | As of December 31, 2002, no awards had been made under this plan. |
Compensation Committee Interlocks and Insider Participation
None of our executive officers has served as a director or member of the compensation committee of any other entity whose executive officers served as a director or member of our compensation committee.
PROPOSAL 2 RATIFICATION OF SELECTION
Our audit committee has selected Ernst & Young LLP to serve as our independent auditors for the year ending December 31, 2003.
Stockholder ratification of the selection of Ernst & Young is not required by our By-laws or otherwise. However, we are submitting the selection of Ernst & Young to the stockholders as a matter of good corporate practice. If the stockholders fail to ratify the selection, the audit committee will reconsider whether or not to retain such firm. Even if the selection is ratified, the audit committee, in its discretion, may direct the appointment of a different independent auditor at any time during the year if it determines that such a change would be in the best interest of VistaCare and its stockholders.
Ernst & Young representatives are expected to be present at the annual meeting and available to respond to appropriate questions. They will have an opportunity to make a statement if they desire to do so.
Audit Fees. The aggregate fees billed for professional services rendered by Ernst & Young for the audit of our annual financial statements for the nine months ended September 30, 2002 and for the year ended December 31, 2002 totaled $167,438.
Financial Information Systems Design and Implementation Fees. There were no fees billed for professional services rendered by Ernst & Young for design and implementation of financial information systems for the year ended December 31, 2002.
5
All Other Fees. The aggregate fees billed for professional services rendered by Ernst & Young for services other than its audit and review of our financial statements during the year ended December 31, 2002, totaled $855,640. A substantial portion of the fees in this category related to services in connection with our initial public offering, audits of our employee benefit plans and income tax services.
The audit committee has determined that Ernst & Youngs provision of services other than for its audit and review of our financial statements is compatible with maintaining the independence of Ernst & Young.
The Board recommends a vote FOR the ratification of Ernst & Young LLP as our independent auditors for the year ending December 31, 2003.
EXECUTIVE COMPENSATION
Summary Compensation Table
The table below sets forth summary information concerning the compensation awarded to our Chief Executive Officer and our four other most highly compensated executive officers who were serving as executive officers as of December 31, 2002. The individuals listed below are referred to in this proxy statement as our named executive officers.
Annual Compensation | |||||||||||||||||||||
Securities | |||||||||||||||||||||
Other Annual | Underlying | ||||||||||||||||||||
Name and Principal Position | Year | Salary | Bonus | Compensation | Options | ||||||||||||||||
Richard R. Slager,
|
2002 | $ | 302,673 | $ | 80,313 | | 320,000 | ||||||||||||||
President and Chief Executive
Officer
|
2001 | $ | 158,635 | $ | 90,475 | $ | 106,298 | (1) | 480,000 | ||||||||||||
Barry M. Smith,
|
2002 | $ | 331,250 | $ | 87,546 | | | ||||||||||||||
Chairman
|
2001 | $ | 282,067 | $ | 100,000 | | | ||||||||||||||
Mark E. Liebner(2),
|
2002 | $ | 145,076 | $ | 105,183 | | 140,000 | ||||||||||||||
Chief Financial Officer
|
2001 | | | | | ||||||||||||||||
Carla Davis Hughes,
|
2002 | $ | 159,425 | $ | 63,015 | | 26,000 | ||||||||||||||
Senior Vice President of Operations
|
2001 | | $ | 9,230 | | 4,000 | |||||||||||||||
Stephen Lewis,
|
2002 | $ | 124,000 | $ | 41,558 | | 40,000 | ||||||||||||||
Senior Vice President and General
Counsel
|
2001 | $ | 7,241 | $ | 300 | | |
(1) | Represents amounts paid to Mr. Slager for relocation and temporary living expenses. |
(2) | Mr. Liebner was hired in May 2002. |
Option Grants in 2002
The following table presents information concerning stock options granted to our named executive officers who received grants in 2002.
Individual Grants | ||||||||||||||||||||||||||||
Number of | Percent of | Potential Realizable Value at Assumed | ||||||||||||||||||||||||||
Shares | Total Options | Rate of Stock Price Appreciation for | ||||||||||||||||||||||||||
Underlying | Granted to | Exercise | Option Term | |||||||||||||||||||||||||
Options | Employees in | Price Per | ||||||||||||||||||||||||||
Granted | Year | Share(1) | Expiration Date | 0% | 5%(1) | 10%(1) | ||||||||||||||||||||||
Richard R. Slager(4)
|
320,000 | 36.7 | % | $ | 12.50 | September 30, 2012 | | $ | 2,254,955 | $ | 5,959,971 | |||||||||||||||||
Mark E. Liebner(5)
|
140,000 | 16.0 | % | $ | 6.25 | May 6, 2012 | $ | 451,500 | (2) | $ | 1,861,543 | $ | 3,482,487 | |||||||||||||||
Carla Davis Hughes(5)
|
26,000 | 3.0 | % | $ | 6.25 | May 6, 2012 | $ | 83,850 | (2) | $ | 345,715 | $ | 646,748 | |||||||||||||||
Stephen Lewis(5)
|
40,000 | 4.6 | % | $ | 3.75 | February 28, 2012 | $ | 135,000 | (3) | $ | 631,869 | $ | 1,094,996 |
(1) | Amounts reported in this column represent amounts that may be realized upon exercise of the option immediately prior to the expiration of its term assuming the specified compound rates of appreciation (5% or 10%) in the market value of our common stock over the term of the option. These numbers are |
6
calculated based on rules promulgated by the Securities and Exchange Commission and do not reflect our estimate of future stock price growth. The shares underlying the options were not publicly traded on the dates on which they were granted. Accordingly, we have assumed that the fair market value on the date of grant was equal to the initial public offering price of our common stock of $12.00 per share. The gains shown are net of the option exercise price, but do not include deductions for taxes or other expenses associated with the exercise of the option or the sale of the underlying shares. The actual gains, if any, on the exercise of this stock option will depend on the future performance of our common stock, the optionholders continued employment through the option period, and the date on which the option is exercised. |
(2) | In connection with our initial public offering, it was determined that the exercise price of $6.25 per share for this stock option was less than the deemed fair value of our common stock on the date of grant, which was determined to be $9.48 per share. This amount represents the difference between the deemed fair value of our common stock on the date of grant and the exercise price, multiplied by the number of shares underlying the option. |
(3) | In connection with our initial public offering, it was determined that the exercise price of $3.75 per share for this stock option was less than the deemed fair value of our common stock on the date of grant, which was determined to be $7.13 per share. This amount represents the difference between the deemed fair value of our common stock on the date of grant and the exercise price, multiplied by the number of shares underlying the option. |
(4) | This option is fully vested. |
(5) | This option vests in equal annual installments over five years, subject to acceleration upon the occurrence of certain events. |
Year End Option Values
None of our named executive officers exercised any stock options in 2002. The following table presents information concerning the unexercised stock options held by each of our named executive officers as of December 31, 2002.
Number of | ||||||||||||||||
Shares Underlying | Value of Unexercised | |||||||||||||||
Unexercised | in-the-Money | |||||||||||||||
Options at Year-End(1) | Options at Year-End | |||||||||||||||
Exercisable | Unexercisable | Exercisable | Unexercisable | |||||||||||||
Richard R. Slager
|
96,000 | 704,000 | $ | 1,176,960 | $ | 5,831,040 | ||||||||||
Barry M. Smith
|
16,000 | 24,000 | $ | 190,160 | $ | 285,240 | ||||||||||
Mark E. Liebner
|
| 140,000 | | $ | 1,366,400 | |||||||||||
Carla Davis Hughes
|
16,800 | 43,200 | $ | 205,968 | $ | 464,632 | ||||||||||
Stephen Lewis
|
| 40,000 | | $ | 490,400 |
Employment and Compensation Arrangements
Management Agreements |
In October 2002, we entered into management agreements with each of Richard R. Slager, our Chief Executive Officer, Mark E. Liebner, our Chief Financial Officer, Carla Davis Hughes, our Senior Vice President of Operations, and Stephen Lewis, our Senior Vice President and General Counsel.
Under these agreements, the executives are entitled to compensation in the event of their employment termination or a sale of the company, as described below.
7
Compensation Upon Termination of Employment Prior to Change of Control |
In the event that, prior to a change of control of VistaCare, the employment of any of the executives is terminated by (i) us for any reason other than for cause or the executives death or disability or (ii) the executive for good reason, we are required to:
| continue to pay the executive his or her then current salary for twelve months following employment termination; and | |
| continue to provide the executive with health and life insurance benefits for twelve months following employment termination, or pay the full value of such benefits in cash. |
Compensation Upon Termination of Employment After a Change of Control |
In the event that, within two years following a change in control of VistaCare, the employment of Mr. Slager is terminated for any reason, including Mr. Slagers death, disability or voluntary resignation, but excluding a termination by VistaCare for cause, we are required to:
| pay Mr. Slager a lump sum amount equal to three times his then current salary; and | |
| continue to provide Mr. Slager with health and life insurance benefits for three years following employment termination, or pay the full value of such benefits in cash. |
In addition, upon a change in control of VistaCare, regardless of whether Mr. Slagers employment is terminated, the vesting of all of his options to purchase common stock would be accelerated in full.
In the event that, within two years following a change in control of VistaCare, the employment of Messrs. Liebner or Lewis or Ms. Hughes is terminated by VistaCare for any reason other than cause or the executives death or disability or is terminated by the executive for good reason, we are required to:
| pay the executive a lump sum amount equal to two times his or her then current salary; | |
| continue to provide the executive with health and life insurance benefits for two years following employment termination, or pay the full value of such benefits in cash; and | |
| accelerate the vesting of all options to purchase common stock held by the executive. |
Compensation Upon Sale of the Company |
The management agreements for Messrs. Slager and Liebner and Ms. Hughes provide that, if there is a sale of the company, as defined below, in which the per-share equity value of VistaCare implied by the transaction is at least $12.50, we are required to pay the executive a fee, the amount of which depends on the date of the sale. The table below sets forth the amount of the fee we would be required to pay to Mr. Slager, depending on the date of the sale:
Date of Sale | Fee | |||
Between September 30, 2002 and
December 31, 2002
|
$ | 5.0 million | ||
Between January 1, 2003 and
December 31, 2003
|
$ | 4.0 million | ||
Between January 1, 2004 and
December 31, 2004
|
$ | 3.0 million | ||
Between January 1, 2005 and
December 31, 2005
|
$ | 2.0 million | ||
Between January 1, 2006 and
December 31, 2006
|
$ | 1.0 million |
8
The table below sets forth the amount of the fee that we would be required to pay to each of Mr. Liebner and Ms. Hughes, depending on the date of the sale:
Date of Sale | Fee | |||
Between September 30, 2002 and
December 31, 2002
|
$ | 1.0 million | ||
Between January 1, 2003 and
December 31, 2003
|
$ | 0.8 million | ||
Between January 1, 2004 and
December 31, 2004
|
$ | 0.6 million | ||
Between January 1, 2005 and
December 31, 2005
|
$ | 0.4 million | ||
Between January 1, 2006 and
December 31, 2006
|
$ | 0.2 million |
As used in the management agreements, a sale of the company means:
| the acquisition of more than 50% of our voting securities by any person, party or group, other than in connection with a sale of securities by us; or | |
| the acquisition of VistaCare by means of reorganization, merger, consolidation or asset sale, unless our stockholders prior to such acquisition hold, in substantially the same proportions as prior to the acquisition, more than 50% of the voting securities of the acquiring entity following the acquisition. |
In exchange for the foregoing rights, each of the executives has agreed to covenants restricting them from competing with our business or soliciting our employees or patient referral sources for two years following their employment termination and from disclosing or divulging any of our confidential information.
Stock Option Agreement |
In November 2002, we entered into a stock option agreement with Richard R. Slager, our President and Chief Executive Officer, pursuant to which we granted Mr. Slager an option to purchase 320,000 shares of our common stock at $12.50 per share under our 1998 Stock Option Plan. At the time the stock option was granted, the shares subject to the option were scheduled to vest in September 2012, subject to acceleration upon the occurrence of certain events. In February 2003, we accelerated the vesting of this option in full such that the option is now immediately exercisable as to all 320,000 shares.
Severance Agreement |
In November 1995, we entered into an employee confidentiality and non-competition agreement with Barry M. Smith, the Chairman of our board of directors. This agreement provides that if Mr. Smiths employment is terminated for any reason, we are obligated to pay him severance of twelve months salary, and he is prohibited, for a period of twelve months following the date of his termination, from engaging in any business that competes with our hospice business, and soliciting any of our employees or attempting to divert any business away from us. The agreement also requires Mr. Smith to maintain the confidentiality of certain information relating to our business.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS,
The following table sets forth certain information regarding beneficial ownership of our common stock as of March 26, 2003 by:
| each stockholder who we know beneficially owns more than 5% of our common stock; | |
| each of our directors; | |
| each of our named executive officers; and | |
| all of our named executive officers and directors as a group. |
Beneficial ownership is determined in accordance with the rules and regulations of the Securities and Exchange Commission.
9
Except as indicated in the footnotes to this table and subject to applicable community property laws, the persons named in this table have the sole voting power with respect to all shares of common stock listed as beneficially owned by them.
Number of | |||||||||
Name of Beneficial Owner | Shares | Percent | |||||||
5% Owners:
|
|||||||||
Bessemer Venture Partners III L.P. and
certain related persons(1)
|
2,073,636 | 13.3 | % | ||||||
Ferrer Freeman & Company, LLC(2)
|
4,034,787 | 25.9 | % | ||||||
Directors and Executive Officers:
|
|||||||||
Richard R. Slager(3)
|
417,000 | 2.6 | % | ||||||
Barry M. Smith(4)
|
2,025,000 | 13.0 | % | ||||||
Carla Davis Hughes(5)
|
22,000 | * | |||||||
Perry G. Fine, M.D.(6)
|
80,000 | * | |||||||
Stephen Lewis(7)
|
8,000 | * | |||||||
Mark E. Liebner
|
| ||||||||
William J. McBride(8)
|
70,000 | * | |||||||
David A. Freeman(9)
|
4,034,787 | 25.9 | % | ||||||
Pete A. Klisares(10)
|
30,000 | * | |||||||
Ronald A. Matricaria(11)
|
30,000 | * | |||||||
All executive officers and directors as a group
(10 persons)(12)
|
6,716,787 | 41.56 | % |
* | Less than one percent of the outstanding common stock. |
(1) | Bessemer Venture Partners III L.P.s address is 1865 Palmer Avenue, Suite 104, Larchmont, NY 10538. Shares beneficially owned consists of 1,782,064 shares held of record by Bessemer Venture Partners III L.P., 20,000 of which may be purchased within 60 days of March 26, 2003 upon exercise of a warrant, 42,060 shares held of record by BVP III Special Situations L.P., 78,465 shares held of record by Mr. William T. Burgin, 7,785 shares held of record by Mr. Robert H. Buescher, 38,905 shares held of record by The Hardymon Family Limited Partnership, 117,686 shares held of record by Christopher F. O. Gabrieli, a former director, and 6,671 shares of record held by Mr. David J. Cowan. Each of Mr. William T. Burgin, Mr. Robert H. Buescher, Mr. G. Felda Hardymon, Mr. Christopher F. O. Gabrieli and Mr. David J. Cowan is a manager of Deer III & Co. LLC, which is the general partner of both Bessemer Venture Partners III L.P. and BVP III Special Situations L.P., and as such each has sole voting power and dispositive power with respect to the shares held by Bessemer Venture Partners III L.P. and BVP III Special Situations L.P. Each of Messrs. Burgin, Buescher, Hardymon, Gabrieli and Cowan disclaims beneficial ownership of the shares held by Bessemer Venture Partners III L.P. and BVP III Special Situations L.P. except to the extent of each such managers pecuniary interest therein. Mr. William T. Burgin disclaims beneficial ownership of the shares held by Messrs. Buescher, Gabrieli and Cowan and The Hardymon Family Limited Partnership. Mr. Robert H. Buescher disclaims beneficial ownership of the shares held by Messrs. Burgin, Gabrieli and Cowan and The Hardymon Family Limited Partnership. Mr. Gabrieli disclaims beneficial ownership of the shares held by Messrs. Burgin, Buescher and Cowan and The Hardymon Family Limited Partnership. Mr. G. Felda Hardymon is the general partner of The Hardymon Family Limited Partnership, and as such has sole voting power and dispositive power with respect to the shares held by The Hardymon Family Limited Partnership. Mr. Hardymon disclaims beneficial ownership of the shares held by Messrs. Burgin, Buescher, Gabrieli and Cowan. Mr. David J. Cowan disclaims beneficial ownership of the shares held by Messrs. Burgin and Buescher and The Hardymon Family Limited Partnership. |
(2) | Ferrer Freeman & Company, LLCs address is 10 Glenville Street, Greenwich, Connecticut, 06831. FFC Partners I, L.P. owns 3,826,479 shares and FFC Executive Partners I, L.P. owns 158,308 shares. Ferrer Freeman & Company, LLC is the general partner of both FFC Partners I, L.P. and FFC |
10
Executive Partners I, L.P. Each of David A. Freeman and Carlos A. Ferrer is a managing member of Ferrer Freeman & Company, LLC, and as such has shared voting and dispositive power with respect to the shares held by FFC Partners I, L.P. and FFC Executive Partners I, L.P. Includes options to purchase 50,000 shares held by Mr. Freeman that are exercisable within 60 days of March 26, 2003, the benefit of which options accrues to FFC Partners I, L.P. pursuant to its partnership agreement. Each of Messrs. Freeman and Ferrer disclaims beneficial ownership with respect to the shares held by FFC Partners I, L.P. and FFC Executive Partners I, L.P. except to the extent of their respective pecuniary interests therein. |
(3) | Includes options to purchase 416,000 shares that are exercisable within 60 days of March 26, 2003. |
(4) | Mr. Smiths address is c/o Vista Care, Inc., 8125 North Hayden Road, Suite 300, Scottsdale, AZ 85258. Mr. Smiths beneficial ownership includes options to purchase 16,000 shares that are exercisable within 60 days of March 26, 2003. Mr. Smiths beneficial ownership also includes 602,850 shares held by the Barry and Julia Smith Family Trust and 1,406,650 shares held by B&J Smith Associates, Limited Partnership. Mr. Smith is a trustee of the Barry and Julia Smith Family Trust and he is the controlling stockholder of B&J Investments, Inc., the general partner of B&J Smith Associates, Limited Partnership. Mr. Smith has shared voting and dispositive power over the shares held by the Barry and Julia Smith Family Trust and he has sole voting and dispositive power over the shares held by B&J Smith Associates, Limited Partnership. Mr. Smith disclaims beneficial ownership of the shares held by the Barry and Julia Smith Family Trust and B&J Smith Associates, Limited Partnership except to the extent of his pecuniary interest therein. |
(5) | Represents options to purchase 22,000 shares that are exercisable within 60 days of March 26, 2003. |
(6) | Includes options to purchase 32,000 shares that are exercisable within 60 days of March 26, 2003. |
(7) | Includes options to purchase 8,000 shares that are exercisable within 60 days of March 26, 2003. |
(8) | Includes options to purchase 20,000 shares that are exercisable within 60 days of March 26, 2003. |
(9) | David A. Freeman serves on our board of directors. Mr. Freemans beneficial ownership includes 3,826,479 shares held by FFC Partners I, L.P. and 158,308 shares held by FFC Executive Partners I, L.P. as previously described in note (2) above. Mr. Freeman is a member of Ferrer Freeman & Company, LLC, the general partner of both FFC Partners I, L.P. and FFC Executive Partners I, L.P. Mr. Freeman has shared voting and dispositive power over the shares held by the FFC funds. Includes options to purchase 50,000 shares held by Mr. Freeman that are exercisable within 60 days of March 26, 2003, the benefit of which options accrues to FFC Partners I, L.P. pursuant to its partnership agreement. Mr. Freeman disclaims beneficial ownership of the shares held by the FFC funds except to the extent of his pecuniary interest therein. |
(10) | Includes options to purchase 20,000 shares that are exercisable within 60 days of March 26, 2003. |
(11) | Represents options to purchase 30,000 shares that are exercisable within 60 days of March 26, 2003. |
(12) | Includes options to purchase 614,000 shares that are exercisable within 60 days of March 26, 2003. |
Board Compensation Committee Report on Executive Compensation
The Compensation Committee of VistaCares Board of Directors (the Committee) is responsible for establishing and managing compensation policies for VistaCares executive officers and for making decisions about awards under VistaCares stock-based compensation plans in satisfaction of the Securities Exchange Act Rule 16b-3. Each Committee member is a non-employee director within the meaning of Rule 16b-3 of the Securities Exchange Act of 1934, as amended, and an outside director within the meaning of section 162(m) of the Internal Revenue Code. This report outlines VistaCares compensation policies for the Chief Executive Officer and other executive officers (collectively, the executive officers).
The Committees compensation policies provide compensation opportunities that are comparable to those for similarly situated executives in comparable companies. These compensation policies are designed to reward executives based on their contributions to VistaCares success with respect to stockholder value creation and to ensure VistaCares ability to attract and retain qualified executives. The principal elements of
11
In making its decisions, the Committee considers a range of factors it believes to be relevant, including VistaCares pay levels relative to competitive norms, VistaCares achievements over the past year, the individuals contributions to VistaCares success, and the roles and responsibilities of each executive.
Compensation levels and incentive opportunities are designed to generally reflect median levels of competitive compensation for executives with corresponding responsibilities in comparably sized peer firms, and are periodically adjusted to meet this objective. The actual level of compensation earned by each executive will vary according to the success of VistaCare and the performance of the individual.
The Committee assesses the competitiveness of VistaCares total compensation program and uses the services of an outside compensation consultant as needed. External comparisons are made to data drawn from a number of sources, including the publicly available disclosures of selected peer firms and national compensation surveys of firms of similar size and complexity.
In determining the appropriateness of executive base salary levels, the Committee annually considers external competitiveness, the roles and responsibilities of the individual, the internal equity of pay relationships, and the contributions of the individual to VistaCares success.
The Committee manages an employee bonus plan under which awards are linked to the achievement of predetermined financial goals such as earnings and revenue growth, as well as individual objectives. The Committee assigns performance measures annually on the basis of VistaCares key objectives. All executive officers are eligible to participate in this program.
Options granted in 2002 to executive officers have an exercise price equal to the fair market value of the stock on the date of the grant, implying that no compensation can be earned under this element unless stockholder value is created, and vesting requirements that are linked to an extended service requirement. In determining the magnitude of the awards, the Committee considers competitive norms, and the roles, responsibilities, and prior performance of the individual. All executive officers, including the Chief Executive Officer, are eligible to participate in this program.
Compensation for 2003 generally reflects levels required to retain executives. Following its annual review of compensation after the close of 2002, the Committee made adjustments in executive officers salaries to reflect competitive norms.
COMPENSATION COMMITTEE | |
Ronald A. Matricaria, Chairman | |
Pete A. Klisares | |
David A. Freeman |
12
Board Audit Committee Report
VistaCares Audit Committee oversees the audit coverage and monitors the accounting, financial reporting, data processing, regulatory, and internal control environments. The Audit Committee also selects and engages VistaCares independent auditors. Management has the primary responsibility for the financial statements and the reporting process, including the systems of internal controls. The primary duties and responsibilities of the Audit Committee are to:
| select and engage VistaCares independent auditors; | |
| serve as an independent and objective body to monitor VistaCares financial reporting process and internal control systems; | |
| review and approve the scope of the annual audit, non-audit services to be performed by the independent auditors and the independent auditors audit and non-audit fees; | |
| review and appraise the audit efforts of VistaCares independent auditors and internal audit function; | |
| evaluate VistaCares financial reporting and compliance with laws and regulations; | |
| oversee managements establishment and enforcement of financial policies; | |
| recommend to the Board of Directors that the audited financial statements be included in the Annual Report on Form 10-K for filing with the Securities and Exchange Commission; and | |
| provide an open avenue of communication among the independent auditors, financial and senior management and the Board. |
The Audit Committee has:
| reviewed and discussed the audited financial statements of VistaCare for the fiscal year ended December 31, 2002 with VistaCares management and its independent auditors, including a discussion of the quality and effect of VistaCares accounting principles, the reasonableness of significant judgments and the clarity of disclosures in the financial statements; | |
| discussed the matters required by Statement on Auditing Standards No. 61 (Communication with Audit Committees) with its independent auditors, including the process used by management in formulating particularly sensitive accounting estimates and the basis for the conclusions of its independent auditor regarding the reasonableness of those estimates; | |
| met with the independent auditors, with and without management present, to discuss the results of their examinations, their evaluations of VistaCares internal controls and the overall quality of VistaCares financial reporting; and | |
| considered whether the provision of services represented under the heading All Other Fees set forth on page 6 is compatible with maintaining Ernst & Young LLPs independence. |
The Audit Committee has also received the written disclosures and the letter from VistaCares independent auditors required by Independence Standards Board Standard No. 1 (entitled Independence Discussion with Audit Committees), has discussed the independence of its auditors and considered whether the provision of non-audit services by its auditors is compatible with maintaining auditor independence, and has satisfied itself as to the auditors independence.
13
Based on the review and discussions described above, the Audit Committee has recommended to the Board that VistaCares audited financial statements be included in VistaCares Annual Report on Form 10-K for the fiscal year ended December 31, 2002 for filing with the Securities and Exchange Commission.
AUDIT COMMITTEE | |
William J. McBride, Chairman | |
Ronald A. Matricaria | |
Pete A. Klisares |
14
STOCK PERFORMANCE GRAPH
The following performance graph illustrates hypothetical investments of $100 in our common stock, in the Russell 2000 Index, a broad market index, and in the Standard & Poors Healthcare Index, a general index of publicly traded healthcare companies, on December 18, 2002 (the date on which our common stock first traded on the Nasdaq National Market) and compares the change in such investment on each trading day between such date and December 31, 2002. We paid no dividends during the periods shown, whereas the performance of the indices is shown on a total return, dividend reinvestment basis.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Vista Care Foundation
The Vista Care Foundation is a non-profit corporation established by Barry M. Smith, the Chairman of our board of directors, in March 1996 for the purpose of soliciting, investing and distributing funds to advance the cause of end-of-life care. The foundation:
| provides grants directly to terminally ill patients to fulfill basic needs and last wishes; | |
| funds hospice services for patients who lack the means to pay for hospice care; | |
| provides funding for end-of-life research and community and professional education; and | |
| provides grants that help the bereaved overcome their grief of the loss of a loved one. |
The business and affairs of the foundation are currently governed by a five member board of trustees. Perry G. Fine, M.D., one of our directors, and David W. Rehm, our Senior Vice President of Business Development, serve on the foundations board of trustees. In addition, Mr. Rehm serves as the foundations President and Chief Executive Officer. Prior to September 2002, Barry M. Smith, the Chairman of our board of directors, served on the foundations board of trustees. At any meeting of the foundations board of trustees at which at least three, but fewer than four, trustees are present, it is possible that Dr. Fine and Mr. Rehm could control the outcome of all actions taken at such meeting.
15
Since March 2002, we have been making charitable contributions to the foundation, which as of December 31, 2002 aggregated $455,000. A portion of our contributions to the foundation are used to cover the foundations operating expenses. We also provide-in-kind contributions to the foundation, including office space and office equipment at our Phoenix, Arizona program site.
Between March and December 2002, the foundation provided an aggregate of $159,000 to pay for a portion of the care we provided to some of our patients who lacked the means to pay for such care. Beginning in 2003, we will no longer receive any such funding from the foundation. We may amend or terminate our arrangements with the foundation at any time for any reason.
Employment Termination Arrangements with Former Officers
In February 2002, we entered into a settlement agreement, buy-sell agreement and mutual release with David Daucher, our former Chief Financial Officer, in connection with his termination of employment. Pursuant to that agreement, we made a severance payment of $247,500 to Mr. Daucher. Also pursuant to that agreement, we paid Mr. Daucher $502,500 to repurchase 5,000 shares of our Series D Preferred Stock and to settle all claims arising prior to the date of the agreement, including claims arising from Mr. Dauchers employment.
In March 1996, we extended a loan to Lloyd S. Wylie, our former Chief Financial Officer, in the original principal amount of $66,000 and bearing interest at 7.5% per annum. The loan was secured by a pledge of the shares of common stock issuable upon exercise of a stock option granted to Mr. Wylie. Such stock option, which was exercisable for 48,000 shares of common stock at $1.68 per share, was fully vested when Mr. Wylies employment terminated in June 1999. In September 2002, we entered into a settlement agreement and mutual release with Mr. Wylie pursuant to which we agreed to repurchase Mr. Wylies stock option for $105,839, reduced by the outstanding principal and accrued interest on Mr. Wylies loan as of June 30, 1999 in the amount of $72,979, and deem such loan fully paid.
In October 2002, we entered into a severance agreement and mutual release of claims with Philip B. Arnold, a former Executive Vice President, in connection with the termination of his employment. Pursuant to that agreement, we agreed to make aggregate severance payments to Mr. Arnold of $194,000. In addition, we agreed to provide him with continuing health insurance benefits for a period of six months following the termination of his employment. In exchange for these benefits, Mr. Arnold waived all claims against us arising from his employment, and agreed to maintain the confidentiality of information relating to our business and not to compete with our business for a period of one year following his termination of employment.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires our executive officers, directors and persons who own more than ten percent of a registered class of VistaCares equity securities to file reports of ownership and changes in ownership on Forms 3, 4 and 5 with the SEC and The Nasdaq National Market. These persons are required by SEC regulation to furnish us with copies of all Forms 3, 4 and 5 they file with the SEC and Nasdaq. We believe that each of those persons complied with all filing requirements applicable to them with respect to transactions during fiscal year 2002, except that Richard R. Slager, our President and Chief Executive Officer, filed a report on Form 5 on March 15, 2003 to report an acquisition of shares by Mr. Slager on December 18, 2002.
STOCKHOLDER PROPOSALS
Stockholders may submit proposals on matters appropriate for stockholder action at subsequent annual meetings of stockholders consistent with Rule 14a-8 promulgated under the Securities Exchange Act of 1934, as amended. For such proposals to be considered for inclusion in the proxy statement and proxy relating to the 2004 Annual Meeting of Stockholders, such proposals must be received by us for inclusion in our proxy statement and proxy card relating to that meeting no later than December 19, 2003.
16
Pursuant to Rule 14a-4(c) of the Exchange Act, if a stockholder who intends to present a proposal at the 2004 Annual Meeting of Stockholders does not notify us of such proposal on or prior to March 10, 2004, then management proxies would be allowed to use their discretionary voting authority to vote on the proposal when the proposal is raised at the 2004 annual meeting, even though there is no discussion of the proposal in the 2004 proxy statement.
SOLICITATION EXPENSES
We will bear the cost of this solicitation. Solicitation will be made primarily by mail, but our directors, officers, and employees may solicit proxies in person or by telephone or telecopy. We will request brokers, nominees, custodians, and fiduciaries to forward solicitation materials to obtain voting instructions from beneficial owners and will reimburse such parties for their reasonable expenses in connection there with. In addition, we have retained EquiServe Trust Company, N.A. as our transfer agent which assists in the distribution of proxies.
INCORPORATION BY REFERENCE
To the extent that this proxy statement has been specifically incorporated by reference into any filing by VistaCare under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, the sections of the proxy statement entitled Board Compensation Committee Report on Executive Compensation, Board Audit Committee Report and Performance Graph shall not be deemed to be so incorporated, unless specifically otherwise provided in any such filing.
OTHER DOCUMENTS
Upon written request by anyone who is a stockholder as of the record date, we will furnish, without charge, a copy of our Annual Report on Form 10-K. Written requests made before May 15, 2003 should be sent to the attention of Investor Relations, VistaCare, Inc., 8125 North Hayden Road, Suite 300, Scottsdale, Arizona 85258. Thereafter, written requests should be sent to the attention of Investor Relations, VistaCare, Inc., 4800 North Scottsdale Road, Suite 5000, Scottsdale, Arizona 85251.
OTHER BUSINESS
Our board of directors does not know of any matters which will be brought before the annual meeting other than those matters specifically set forth in the notice of the 2003 Annual Meeting of Stockholders. However, if any other matter properly comes before the annual meeting, it is intended that the persons named in the enclosed proxy card, or their substitutes acting thereunder, will vote on such matter in accordance with their best judgment.
17
VISTACARE, INC. AUDIT COMMITTEE CHARTER
ROLE
The Audit Committee of the Board of Directors assists the Board of Directors in fulfilling its responsibility for oversight of the quality and integrity of the accounting, auditing, and reporting practices of the company, and such other duties as directed by the Board. The Committees role includes a particular focus on the qualitative aspects of financial reporting to shareholders, and on the companys processes to manage business and financial risk, and for compliance with significant applicable legal, ethical, and regulatory requirements. The Committee is directly responsible for the selection, appointment, compensation, and oversight of the public accounting firm engaged to prepare or issue an audit report on the financial statements of the company.
MEMBERSHIP
The membership of the Committee shall consist of at least three directors as determined by the Board who are generally knowledgeable in financial and auditing matters, including at least one member with accounting or related financial management expertise. Each member shall be free of any relationship that, in the opinion of the Board, would interfere with his or her individual exercise of independent judgment. Applicable laws and regulations shall be followed in evaluating a members independence. The chairperson shall be appointed by the full Board.
COMMUNICATIONS/ REPORTING
The public accounting firm shall report directly to the Committee. The Committee is expected to maintain free and open communication with the public accounting firm, the internal auditors, and the companys management. This communication shall include private executive sessions, at least annually, with each of these parties. The Committee chairperson shall report on Audit Committee activities to the full Board.
EDUCATION
The company is responsible for providing the Committee with educational resources related to accounting principles and procedures, current accounting topics pertinent to the company and other material as may be requested by the Committee. The company shall assist the Committee in maintaining appropriate financial literacy.
AUTHORITY
In discharging its oversight role, the Committee is empowered to investigate any matter brought to its attention, with full power to retain outside counsel or other experts for this purpose.
RESPONSIBILITIES
The Committees specific responsibilities in carrying out its oversight role are delineated in the Audit Committee Responsibilities Checklist. The responsibilities checklist will be updated annually to reflect changes in regulatory requirements, authoritative guidance, and evolving oversight practices. As the compendium of Committee responsibilities, the most recently updated responsibilities checklist will be considered to be an addendum to this charter.
The Committee relies on the expertise and knowledge of management, the internal auditors, and the public accounting firm in carrying out its oversight responsibilities. Management of the company is responsible for determining the companys financial statements are complete, accurate, and in accordance with generally
18
Audit Committee Planner
Frequency | Planned Timing | |||||||||||||||||||||||||||
A=Annually; Q=Quarterly; AN=As Necessary | A | Q | AN | Q1 | Q2 | Q3 | Q4 | |||||||||||||||||||||
Financial Management
|
||||||||||||||||||||||||||||
Agreement on responsibilities, expectations, and
needs
|
X | |||||||||||||||||||||||||||
Review of Annual Report on Form 10-K
[10-KSB] and proxy statement, including MD&A
|
X | |||||||||||||||||||||||||||
Discuss earnings press releases and other
financial information and earnings guidance provided to analysts
and rating agencies
|
X | |||||||||||||||||||||||||||
Review of Quarterly Reports on Form 10-Q,
including MD&A
|
X | |||||||||||||||||||||||||||
Assessment of internal control
|
X | |||||||||||||||||||||||||||
New accounting and financial reporting
requirements
|
X | |||||||||||||||||||||||||||
Status of critical accounting policies and all
alternative accounting treatments discussed with the independent
auditors
|
X | |||||||||||||||||||||||||||
Status of significant accounting estimates and
judgments (e.g., reserves) and special issues (e.g., major
transactions, related party transactions, accounting changes)
|
X | |||||||||||||||||||||||||||
Executive session with management
|
X | |||||||||||||||||||||||||||
Other matters (e.g., adequacy of staffing)
|
X | |||||||||||||||||||||||||||
Independent Auditors
|
||||||||||||||||||||||||||||
Agreement on responsibilities, expectations and
needs
|
X | |||||||||||||||||||||||||||
Client service team and expertise
|
X | |||||||||||||||||||||||||||
Engagement letter
|
X | |||||||||||||||||||||||||||
Scope of interim reviews and annual audit
|
X | |||||||||||||||||||||||||||
Determination that audit fees are reasonable and
customary
|
X | |||||||||||||||||||||||||||
Pre-approval of audit and non-audit services
|
X | |||||||||||||||||||||||||||
Discussion of results of annual audit
|
X | |||||||||||||||||||||||||||
Discussion of results of timely quarterly reviews*
|
X | |||||||||||||||||||||||||||
Report on internal control weaknesses and other
recommendations and management responses
|
X | |||||||||||||||||||||||||||
Required written communication and discussion of
independence
|
X | |||||||||||||||||||||||||||
Review the auditors report on quality
control matters
|
X | |||||||||||||||||||||||||||
Current developments in accounting principles,
auditing standards, independence standards, or reporting
practices
|
X | |||||||||||||||||||||||||||
Executive session with independent auditors
|
X | |||||||||||||||||||||||||||
Discussion of critical accounting policies and
all alternative accounting treatments discussed with management
|
X | |||||||||||||||||||||||||||
Review of areas requiring special attention
|
X | |||||||||||||||||||||||||||
Results of special work or procedures
|
X | |||||||||||||||||||||||||||
Other matters (e.g., adequacy of financial staff)
|
X | |||||||||||||||||||||||||||
Internal Auditor
|
||||||||||||||||||||||||||||
Agreement on responsibilities, expectations, and
needs
|
X | |||||||||||||||||||||||||||
Resources and expertise
|
X | |||||||||||||||||||||||||||
Review of internal audit charter
|
X | |||||||||||||||||||||||||||
Scope of internal audit plan for upcoming year
|
X |
19
Frequency | Planned Timing | |||||||||||||||||||||||||||
A=Annually; Q=Quarterly; AN=As Necessary | A | Q | AN | Q1 | Q2 | Q3 | Q4 | |||||||||||||||||||||
Internal auditing costs (budget/actual)
|
X | |||||||||||||||||||||||||||
Coordination with independent auditors
|
X | |||||||||||||||||||||||||||
Fraud, errors, and illegal acts
|
X | |||||||||||||||||||||||||||
Compliance review: business conduct policy
|
X | |||||||||||||||||||||||||||
Compliance review: director and executive officer
perquisites and expenses
|
X | |||||||||||||||||||||||||||
Summary of significant audit findings and status
update relative to annual plan
|
X | |||||||||||||||||||||||||||
Executive session with director of internal
auditing
|
X | |||||||||||||||||||||||||||
Other Members of Management
|
||||||||||||||||||||||||||||
Information systems matters (IT Director)
|
X | |||||||||||||||||||||||||||
Tax matters (Tax Director)
|
X | |||||||||||||||||||||||||||
Others
|
X | |||||||||||||||||||||||||||
Audit Committee
|
||||||||||||||||||||||||||||
Report to the board
|
X | |||||||||||||||||||||||||||
Appoint independent auditors
|
X | |||||||||||||||||||||||||||
Review annual proxy statement audit committee
report and charter
|
X | |||||||||||||||||||||||||||
Evaluate audit committee effectiveness (i.e.,
self-assessment)
|
X | |||||||||||||||||||||||||||
Evaluate independence of members
|
X | |||||||||||||||||||||||||||
Approve audit committee meeting planner for the
upcoming year and confirm mutual expectations with management
and the auditors
|
X | |||||||||||||||||||||||||||
Evaluate performance of auditors
|
X | |||||||||||||||||||||||||||
Approve minutes of previous meeting
|
X | |||||||||||||||||||||||||||
Report significant matters to the board
|
X | |||||||||||||||||||||||||||
Executive session of committee members
|
X | |||||||||||||||||||||||||||
Orientation of new members and continuing
education (e.g., current accounting, and financial topics)
|
X | |||||||||||||||||||||||||||
Engage independent counsel and other advisers
|
X | |||||||||||||||||||||||||||
Review complaints received regarding accounting
and auditing matters
|
X | |||||||||||||||||||||||||||
Inquire of management as to any material
violations of securities laws or breaches of fiduciary duty
|
X | |||||||||||||||||||||||||||
Discuss policies related to risk assessment and
management
|
X | |||||||||||||||||||||||||||
Review hiring policies for former employees of
the independent auditors
|
X | |||||||||||||||||||||||||||
Other matters
|
X |
The audit committee meeting planner contemplates audit committee chair leadership (with input from management and the auditors) in:
| Developing a detailed agenda for each meeting. | |
| Keeping lines of communications open among the board, auditors, and the committee members. |
* | Note that the chair of the audit committee may represent the entire committee in order to facilitate conducting these reviews on a timely basis. |
20
DETACH HERE
PROXY
VISTACARE, INC.
8125 North Hayden Road, Suite 300
Scottsdale, Arizona 85258
Proxy Solicited by the Board of Directors
of VistaCare, Inc.
for the 2003 Annual Meeting of Stockholders
The undersigned hereby appoints as proxies Richard R. Slager and Mark E. Liebner, and each of them or such other persons as the board of directors of VistaCare, Inc. may designate, with full power of substitution. The undersigned hereby authorizes the above appointed proxies to represent and to vote, as designated on the reverse side, all shares of common stock of VistaCare held of record by the undersigned on March 26, 2003 at the 2003 Annual Meeting of Stockholders to be held on May 23, 2003, at 10 a.m. at Doubletree Paradise Valley Resort, 5401 N. Scottsdale, Arizona 85250-7090 and any adjournments thereof.
This proxy when properly executed will be voted as directed. If no direction is given, the proxy will be voted FOR the nominees for director, FOR proposals one and three, and in accordance with the proxy holders discretion respecting any other matters as may properly come before the annual meeting. Please mark, date, sign and return this proxy card promptly.
CONTINUED AND TO BE SIGNED ON THE REVERSE SIDE
VISTACARE, INC.
c/o EquiServe Trust Company, N.A.
P.O. Box 43068
Providence, RI 02940
x | Please mark votes as in this example: |
1. | Election of Directors: To elect each of David A. Freeman and Barry M. Smith to serve as Class I directors for a three years term ending at the Annual Meeting of Stockholders in 2006 and until his successor is duly elected and qualified or until his earlier death, resignation or removal from office. |
For | Withheld | |
o | o |
2. | To ratify the selection of Ernst & Young LLP as independent accountants for the Company for the fiscal year ending December 31, 2003. |
For | Against | Abstain | ||
o | o | o |
For all nominees except as noted above |
I plan to attend the annual meeting: o |
|
Check the following box if your address has changed o | ||
Indicate any change of address at left. | ||
Signature |
||
Signature |
||
Date |
||
Please sign this Proxy exactly as your name appears on this card. Joint owners should each sign personally. If you are signing as a representative of the named stockholder (e.g. as a trustee, corporate officer or other agent on behalf of a trust, corporation or other entity) you should indicate your title or the capacity in which you sign. |